This is Part 9 in a series of posts about my experience tackling the migration of PST files.
The first post in the series is here.
The next post in the series is here.
This is the report I get each morning. The information is derived from several sources.
The first post in the series is here.
The next post in the series is here.
This is the report I get each morning. The information is derived from several sources.
First, we took a snapshot of our starting point in this project. That was done on Oct 9th, 2011. That's why all the calculation is done from that date.
We run a report every Sunday. It looks for all users, if they have a HomeDirectory defined, and do they have any PST files there? We log each PST file, so we know when there are new ones, if one is removed.
It's just a simple CSV file.
And every day, we get a list of all the people that have an Archive Mailbox and check each one again. Has that file been removed?, is the PST file in use?, etc. The user also gets a reminder message of PST files still attached to Outlook and instructions on how they should be detaching those PST files. The user gets a message every 14 days from the day they were migrated.
We run another process manually on Wednesdays that looks to see how long it's been since a PST file was last accessed. If it is older than 30 days, it tries to move the PST file to the user's local hard drive. Assuming there is space to hold it, of course.
New Hires are put in a GPO that "Disallows PST Growth." Archive Mailbox users are put in that same GPO. We are calling these people "Controlled Users" because we can controll their PST file habit.
In the gap between New Hires and Archive Mailbox users, are the "Uncontrolled Users." Users not in the GPO and free to add messages and create new PST files.
The
ultimate goal of this project is the removal of the PST files from the HomeDiectory.
What
this report means:
· We
have removed 4.3TB of PST data off Home shares
· Uncontrolled
users (Not Online PST Users and Not New Hires) added 1TB of data to new
PST files since Oct 2011
· Uncontrolled
users have added, to their existing PST files, 2TB of data
· Leaving
us a net removal of 1.3TB
· Uncontrolled
Users added 55 PST files just last week.
· The
42% is: NumberOfPSTFilesRemoved /
NumberOfPSTFilesOnOct92011
Percent Complete
|
42 %
|
||||
People with Archive
MBX
|
1,585
|
||||
All Users with PST files on
HomeShares
|
|||||
9-Oct-11
|
24-May-2012
|
Diff
|
|||
Number of PSTs
|
23,516
|
18,739
|
4,777
|
||
Size on Shares
|
12,396,679
|
11,068,508
|
1,328,171
|
||
Users with PSTs on
H:
|
3,004
|
2,506
|
498
|
||
Since Begining
|
Last Week
|
||||
New PSTs on Shares
|
2,293
|
55
|
|||
Size New PSTs
|
1,063,297
|
29,538
|
|||
Users w/Archive Mailbox: PST
files on HomeShares
|
|||||
Discovered
|
Processed
|
Removed
|
|||
Number of PST
Files
|
14,248
|
8,810
|
9,916
|
||
Size on Shares
|
6,992,846
|
3,495,739
|
4,346,864
|
||
Introduction: The Beginings
Part 1: Script Requirements
Part 2: Add-PSTImportQueue
Part 3: Process-PSTImportQueue
Part 4: Some Tools we added
Part 5: Set-PSTImportQueue
Part 6: About PST Capture
Part 7: More PST Import Tools
Part 8: Using RoboCopy
Part 9: Morning Status Report
Part 10: Using BITS Transfer
Part 11: Get the script / Set up
Part 12: The Functions
No comments:
Post a Comment